Monitoring and evaluation (M & E) of road maintenance works executed by strategic road agencies (34 agencies) contact id number RBN/CH/M&E/02/081/82

Monitoring and evaluation (M & E) of road maintenance works executed by strategic road agencies (34 agencies) contact id number RBN/CH/M&E/02/081/82

Basic Project Information

• Issuing Authority: Government of Nepal, Roads Board Nepal (Estd. under ROADS BOARD ACT, 2002)

• Certificate Type: To Whom It May Concern (Work Completion Certificate)

• Date of Issuance: March 30, 2026

• Consultant: SLATE-DSC-KSEC JV, Jwagal, Lalitpur (Joint Association)

• Project Title: Monitoring and Evaluation (M&E) of Road Maintenance Works executed by Strategic Road Agencies (34 Agencies)

• Contract ID No: RBN/CS/M&E/02/081-82

• Date of Agreement: 20th April, 2025

• Date of Completion: 16th November, 2025

• Contract Amount: NRs. 14,72,500 (Fourteen Lakhs Seventy Two Thousand Five Hundred only) (Exclusive of VAT)

Scope of Coverage (34 Strategic Road Agencies)

Key Services Provided by the Consultant

• Reviewed relevant policies, acts, regulations, guidelines, and Roads Board Nepal directives.

• Studied approved Annual Road Maintenance Programs, Integrated Annual Plans, and budget allocations.

• Developed performance indicators and sub-indicators for the evaluation of road maintenance works and assigned appropriate weightage to indicators based on importance.

• Prepared standard formats, checklists, and field data collection tools; presented and finalized the M&E framework in consultation with Roads Board Nepal.

• Conducted field monitoring and site visits across municipalities and rural municipalities according to Terms of Reference (TOR) coverage.

• Verified road sections, maintenance locations, and quantities against approved programs and Bill of Quantities (BOQs).

• Assessed compliance with approved designs, technical specifications, standards, norms, and sound engineering practices.

• Recommended and reviewed laboratory and field tests where required.

• Reviewed financial records, payments, fund utilization, and verified compliance with the Public Procurement Act, Public Procurement Regulation, and Roads Board guidelines.

• Assessed efficiency, transparency, and accountability of fund disbursement.

• Evaluated planning, programming, implementation, monitoring, and reporting practices of Road Agencies.

• Identified gaps, non-compliance issues, implementation challenges, and best-performing Road Agencies.

• Prepared non-compliance reports, analyzed field/financial data, formulated practical and actionable recommendations, and submitted final M&E reports.

Authorized Signatory

• Signed by: Ganesh Bahadur KC (Executive Director, Roads Board Nepal)

• Performance Evaluation: Satisfactory performance recorded during the assignment period.